December 24, 2019
The Ministry of Economy, Trade and Industry (METI) has developed a new system for filing requests for subsidies, called “jGrants”. This system aims to make the procedures that businesses should take for requesting subsidies more efficient. It will allow businesses to file requests for subsidies anytime and anywhere and help them reduce their burdens and costs that they have born in filing requests, such as cutting transportation or postal fees, skipping input of information that they have already registered, and bypassing requirements to affix seals to documents.
1. Outline of the new system “jGrants”
Conventionally, in requesting subsidies, businesses have mainly been required to file a large amount of paper documents by directly submitting them or sending them by postal mail, and these major but cumbersome procedures have brought about an environment where businesses cannot smoothly file such requests even if they wish to access subsidies.
Also, against the backdrop that international society is tending to advance digitalization of administrative procedures, including filing of requests for subsidies, METI has developed jGrants, a new, versatile system for filing requests for subsidies, by which businesses are able to complete all procedures online ranging from applying for calls for subsidy projects to post-procedures following the completion of the projects. Through this system, METI aims to achieve a one-stop service under the once-only principle involving filing of requests for subsidies and improving user-friendliness for businesses.
Advantages that businesses may enjoy in filing requests and other documents through jGrants
- Businesses are able to access jGrants to find subsidy projects provided by the government of Japan and municipalities, which are posted on the system, and to collect a variety of information on such subsidies through a one-stop service.
- They are able to file requests for subsidies anytime, 24 hours a day, 365 days a year, and anywhere, at home or at the office.
- The system is expected to help businesses cut costs that they have born, e.g., traveling time, transportation fees and postal fees.
- Under the once-only principle, businesses are able to reduce burdens from repeated input of information that they have already registered since the system automatically transcribes the information that businesses have input in filing requests for subsidies in the past and also automatically inputs the basic information of applicant businesses in accordance with their IDs, called “gBizID,” which will be described below.
- Using a gBizID, businesses are able to skip affixing of seals on documents and complete the procedures without exchanging paper documents.
- Businesses are able to ascertain real-time progress in examination or processing of their requests and thereby to swiftly complete the procedures.
2. Details of the subsidy projects that the system targets
Regarding the subsidy projects under the jurisdiction of METI, jGrants targets 27 projects under the FY2019 Supplementary Budget and the FY2020 Initial Budget. For details, see the Appendix.
jGrants will expand the coverage of subsidy projects as necessary from projects provided by METI to those provided by other ministries and municipalities.
METI will update “List of Subsidy Projects” of the system, a section showing the names of subsidy projects, soon after the preparations for calling applicants for respective projects complete.
For the information on the target subsidy projects, visit here.
3. Recommendation of early acquisition of gBizID under the framework of a common authentication infrastructure for legal persons
To access jGtants, businesses are required to obtain a gBizID, an authentication system, using which businesses are able to access a variety of administrative services by using one account. Using this common account usable for a variety of services, businesses are able to skip repeated input of their basic information on legal persons, including SMEs, e.g., company name and address.
The examination procedure for obtaining the ID requires around two to three weeks. Accordingly, METI recommends businesses to obtain their IDs before any call for a subsidy project opens.
Division in Charge
- Budget and Accounts Division, Minister’s Secretariat
- IT Project Office, Commerce and Information Policy Bureau